Engagement archetype
The lead-qualifier agent that beats your competitors to the reply.
An example of what we build: an agent that qualifies, books, and hands off in seconds — on your site, in SMS, in DMs, in email. Knows your services, your prices, your availability. Yours would be designed around your sales flow on the audit call.
- Live in 5 days
- Works on web, SMS, Instagram, Facebook, email
- Routes hot leads to your cell within 30 seconds
The 5-minute rule
Leads who wait more than 5 minutes for a reply are 80% gone.
Inbound leads decay faster than most owners realize. The Harvard Business Review study still holds: replies under 5 minutes convert 100x better than replies under an hour. Most local businesses can't hit that bar — your team is on a job, in a chair, asleep, or busy. The agent never is.
5 min
the conversion-rate cliff — leads that wait longer convert 80% less often
78%
of B2C leads buy from the first business that responds substantively
24/7
lead capture window the agent runs while your team sleeps, drives, or works
What we build
An agent that qualifies in your voice and books in your calendar.
We custom-build the agent on the right stack — Intercom or Manychat for surface area, Claude or GPT for reasoning, your CRM for memory, your calendar for booking. It picks up the conversation in seconds, asks the questions you'd ask, qualifies against your real criteria, and either books the lead or sends them to the right person on your team.
What it does
Eight things your Lead-Qualifier Agent does on day one.
- 01
Replies in under 30 seconds, 24/7
The agent picks up the chat instantly — no 'we'll get back to you' delays. Customers feel heard, you stop losing leads to faster competitors.
- 02
Asks the qualifying questions you'd ask
Service needed, location, urgency, budget range, decision timeline. The same questions your best salesperson asks — every time, without forgetting.
- 03
Books appointments live in the chat
Connected to your calendar (Cal.com, Calendly, Acuity, Google Calendar, ServiceTitan, Jobber). Books, reschedules, and confirms in real time.
- 04
Routes hot leads to your cell in 30 seconds
Detects high-intent signals (urgency, budget alignment, ready-to-buy language) and SMS-pings you immediately with full conversation context.
- 05
Works across web, SMS, and DMs
One agent, one voice, six channels: site chat, SMS, Instagram DMs, Facebook Messenger, WhatsApp, email. Customers pick the channel; the agent meets them there.
- 06
Knows your services, prices, and policies
Loaded with your service menu, your pricing tiers, your service areas, your no-show policy. Won't quote what you don't offer or promise what you can't deliver.
- 07
Logs everything to your CRM with structured data
Every conversation logged with extracted fields: name, phone, service, urgency, budget, source. Drops into your existing pipeline cleanly. Reports slice naturally.
- 08
Hands off cleanly to your team
When a human is needed (complex pricing, sensitive issue, edge case), the agent warm-transfers with a one-line summary so your team picks up exactly where the conversation left off.
How we build it
From signed audit to qualifying leads in 5 days.
- 01
Audit
45-minute call. We listen to how your team currently qualifies, look at your CRM data, and map the conversations the agent will handle vs. escalate. You leave with a written design — whether you hire us or not.
- 02
Design
We write the qualifying questions, the routing rules, the booking flow, and the handoff triggers. You approve the script. Includes the SMS templates the agent sends after each conversation.
- 03
Build
Wired into your site, your CRM, your calendar, and your team's chat tool in 5 days. We test against 30+ realistic conversation scenarios before going live. Your team is trained on the override controls.
- 04
Tune
Weekly: we review every conversation the agent handed off or fumbled, then ship the fix. Monthly: a written report on qualified leads, conversion rates, and which sources are paying back.
Plays with what you already use
Wired into the systems your team already lives in.
- Intercom · Manychat · Drift · Tidio (chat surfaces)
- Twilio · MessageBird (SMS)
- Meta Messenger · Instagram DM · WhatsApp Business API
- Claude · GPT-5 · Gemini
- Cal.com · Calendly · Acuity · Google Calendar
- HubSpot · GoHighLevel · Salesforce · Pipedrive · Zoho
- Slack · Microsoft Teams (for human handoffs)
- Stripe · Square (for paid bookings)
FAQ
Direct answers about the Lead-Qualifier Agent.
Don't see your question? Ask on the audit call.
Free audit
Map your version of this agent on the audit call.
Free 45-minute call. We pull your inbound data, count the leads that waited too long, and design the lead-qualifier agent that fits your sales flow. No pitch. You walk away with the plan — even if you don't hire us.