Scheduling and waitlist agent
Handles class bookings, waitlists, and rescheduling across your existing booking stack. Auto-refills cancelled spots from the waitlist before the class fills with empty seats.
For fitness & wellness businesses
Fitness & Wellness
AI scheduling, consult intake, and content agents for gyms, training facilities, and med spas, instant response in your brand's voice, plus a feed that actually reflects what's happening in your rooms.
Both gyms and med spas live or die on first-impression speed. The prospect who hits three studios on a Saturday tends to pick the one that responded first; the consult inquiry that came in at 8 p.m, needs an answer before morning. And both depend on social content that almost never gets done because the people who would do it are in treatment rooms or on the floor. Below: what we'd build for each business type.
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01 / 02 · For gyms, studios, and training facilities
Fitness & athletic facilities
We build and operate AI scheduling agents, waitlist refillers, and content agents for fitness and athletic facilities, scoped to your booking stack and class structure.
Common operational gaps at a fitness facility
- 01
Class bookings, waitlists, and rescheduling eat coach and front-desk hours that should be on the floor.
- 02
No-shows and late cancels burn class capacity. Refilling them is manual and slow.
- 03
Member content drifts: the social account stops reflecting what's actually happening in the gym, and the warmth of community engagement fades.
- 04
New-member inquiries get a slow, generic reply. The hot prospect that hits three studios on a Saturday picks the one that responded first.
What we typically build for a fitness facility
No-show recovery agent
Confirms attendance, sends reminders at the right cadence, and reschedules no-shows automatically. Frees the front desk from chasing members.
Member content agent
Drafts social posts pulled from real session wins, member PRs, and class moments. You approve in one tap. The feed actually reflects what's happening on the floor.
02 / 02 · For med spas and aesthetic clinics
Med spas & aesthetic clinics
We build AI consultation-intake, treatment-specific scheduling, and aesthetic-aware content agents for med spas, booking conversions plus a feed that actually reflects the work happening on your treatment menu.
Common operational gaps at a med spa
- 01
Initial consult inquiries are highly time-sensitive, aesthetics is a comparison-shopping category, and the spa that responds first usually wins the booking.
- 02
Treatment-specific intake (Botox vs dermal fillers vs laser vs body contouring) requires different qualification questions and consent flows. Generic forms feel cheap in a premium category.
- 03
Treatment calendar is tightly packed; no-shows and late cancels eat treatment slots that could have generated $300 to $2,000+ in revenue per appointment.
- 04
Social content is high-leverage in aesthetics (before/after, treatment education, member testimonials) but rarely gets done consistently because providers are in treatment rooms all day.
What we typically build for a med spa
Consultation intake agent
Handles initial consult inquiries with treatment-specific qualification, interest area, budget, timeline, contraindications. Designed for a premium-category voice, not a sales-script bot. Books qualified consults directly into the right provider's calendar.
Scheduling + no-show recovery
Confirms treatment appointments, sends prep instructions specific to the treatment type, and refills cancelled slots from the waitlist. Treatment-aware timing (e.g., Botox pre-care vs laser pre-care) so patients arrive ready.
Aesthetic content agent
Drafts before/after posts, treatment education content, and member testimonials in your spa's voice from real treatment moments. You approve in one tap. The feed reflects what's actually happening in the rooms.
Tell us your situation
Tell us about your business. We'll write back today.
A 30-minute call. We come in with your context already loaded. You leave with a written plan and a real price. Yours to keep, fit or no fit.
We reply within one business day. Often same day.