AI Receptionist for Small Business

What does an AI receptionist for small business do?

An AI receptionist for small business answers your phone with a voice assistant, asks the questions your office would ask, and books the visit into the calendar or job software you already run. It can cover after hours, weekends, or every call. Emergencies page whoever is on call, and every call ends with a short summary sent to you.

How does AI receptionist pricing work?

AI receptionist pricing comes in up to three parts. Setup is a one-time fee, from $1,500 for one location and one line. Phone and AI usage runs about $50 to $150 a month, billed to you directly at cost. Ongoing support, where we tune the script from real calls, is optional, from $500 a month and month to month.

How It Works and What to Expect

We write a call script for your business, connect it to your phone line and your calendar or job software, and test it on your real number before it goes live. It answers on the hours you choose, books what it can, pages your on-call person for emergencies, and sends you a summary of every call.

1. 01

   Free Consultation

   Thirty minutes by phone or video. We go over how calls come in now, who's on call, and where bookings need to land.

2. 02

   Build and Test

   We write the script, connect your phone and your calendar or job software, and run test calls until it books, routes, and pages the way you want.

3. 03

   Launch

   It starts answering on the hours you choose, and you get a summary of each call. With optional support, the script gets adjusted every month from what real callers ask.

Who This Applies To

• HVAC, plumbing, electrical, and roofing companies whose techs can't answer from a job
• Dental and medical offices where the front desk is busy with patients
• Salons, clinics, and service firms that book most of their work by phone
• Calls come in after hours or on weekends, and nobody is free to pick up
• Missed calls already get a text back, and you want them answered live instead
• You're anywhere in the US: setup happens inside your phone system and software, by video

What's Covered

• A greeting and call script written for your business, asking what your office would ask
• Calls answered after hours or all day, and booked into the calendar or job software you already run
• Emergency routing: whoever is on call gets paged, and a caller who smells gas or is in danger is told to get out and call 911 first
• A greeting that says the call may be recorded, and a straight answer if a caller asks whether it's an assistant
• A short summary of every call, sent to you or your office
• Test calls on your real line before it goes live
• The phone line and AI tool accounts set up in your name

Don't see your situation listed? Ask us in a free consultation.

What You Can Expect

• Every Call Answered

  On the hours you choose, the phone gets picked up right away. Callers get the right questions and a booked visit instead of a voicemail beep.

• Safety Comes First

  A true emergency pages whoever is on call. A caller who smells gas or is in danger hears one instruction before anything else: get out and call 911.

• Honest With Callers

  The greeting says the call may be recorded. If a caller asks whether they're talking to an assistant, it says yes.

• No Quotes by Phone

  It never quotes a job. It books the visit, and your team prices the work after seeing it.

• Works With What You Run

  It uses the number you have and books into tools like Housecall Pro or Jobber. If something can't connect, you hear it before you pay for setup.

• Built on the Right Model

  Each receptionist runs on the AI model that fits the job, not one vendor we're tied to. Every account stays in your name.

How It Compares

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What It Costs

From $1,500 setup

Setup starts at $1,500 for one location and one phone line, fixed in writing before you pay. More locations, more call types, or a harder software connection move the price. Phone and AI usage runs about $50 to $150 a month, billed to you directly at cost, in accounts in your name. Ongoing support is optional, from $500 a month, month to month. Pair it with Missed-Call Text Back, $500 setup, then $99 a month, to cover the hours your team answers.

Common Questions

Will callers know it's AI?

If they ask, it tells them it's an assistant. The greeting also says the call may be recorded, so nobody is surprised later. You approve the greeting word for word before it goes live, and you can change how it introduces your business whenever your hours, services, or staff change.

What happens with an emergency?

A true emergency pages whoever you have on call. A caller who smells gas or is in danger is told to get out and call 911 first, before any other question. You decide what counts as an emergency for your business, and we test every one of those paths on your real line before it goes live.

Will it quote prices?

No. It doesn't quote jobs, because a wrong number on the phone is hard to take back. It can share the facts you approve, such as your hours, your service area, and the work you do, then book the visit so your team quotes the job in person.

Do I have to change my phone system or software?

No. It works with the number you have and books into the calendar or job software you already run, such as Housecall Pro or Jobber. If something you use can't connect, we tell you during the consultation, before you pay for setup, and name the simplest way around it.

What about patient information?

For practices that handle patient information, we sign a business associate agreement before we touch any of it, and every AI tool that touches patient data signs its own with you first. We work inside your accounts, with access you grant, and keep no patient records on our own computers.

How much does an AI receptionist cost?

Setup starts at $1,500 for one location and one line, paid once and fixed in writing. Usage then runs about $50 to $150 a month, billed to you at cost, so the first year for one line comes to about $2,100 to $3,300 without support. Optional support adds $500 a month or more. No surprise invoices.

Related Services

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• AI Website Chatbot and Lead CaptureChat and forms that reply right away and land in one inbox.$750 setup, then $99 a month
• Quote and Estimate Follow-UpAutomatic follow-up on every open quote until it's a yes or a no.From $1,500 setup

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